CAPITAL DEVELOPMENT COMMITTEE
RESPONSIBILITIES:
Committee is responsible for development of capital projects, utilization of funds set aside by the membership, as well as implementation and completion. Operation and routine maintenance projects are not included and are paid from another area of the budget by authorization from the Commodore and/or Port Captain. Committee has three members that serve a minimum of three years along with the present Treasurer and Port Captain. The Commodore is an ex officio member of the committee. The total membership is invited and encouraged to attend the meetings and their recommendations are required and welcomed. In the past, needed projects were not completed properly or not accomplished at all as the Officers and Board changed annually. Many projects were never completed and therefore weakened the infrastructure of the property and facilities. The committee structure, responsibilities, procedures and its funding came into being by a vote of the Club membership and were incorporated into the Bylaws.
POLICIES AND PROCEDURES:
- 1. CDC is given a budget amount for capital improvements each year.
- 2. All members are invited to attend meetings to determine both needed and desired projects to be completed. Members are encouraged to attend the meetings and get involved.
- 3. All members are invited to a meeting to develop a priority list of those identified projects. Priority is based on need, safety issues, insurance requirements, feasibility and available capital funding.
- 4. Committee members prioritize list of projects to be completed during the present calendar year and determine if they will be completed as a work party or contracted out to someone else. The Port Captain provides much of the direction here based on his knowledge of the projects and our capability of doing them with our members.
- 5. Using the final list of projects, along with some optional projects, the committee members begin a process of determining not-to-exceed budgets for each project.
- 6. The list of budgeted projects is then presented, by the Chairman to the Board of Directors for approval. Once approved, these projects cannot be rescinded without an overwhelming majority of votes by the Board. This was designed purposely to avoid approved projects from being derailed by a simple majority and loosing the needed improvements to the Club. If you want input, show up at the meetings.
- 7. CDC assigns committee members and regular members to specific jobs as the responsible person in charge of getting the job completed. This selection is based on responsibility of officer positions held, i.e. Flag in charge of Galley/Bar, if applicable or specific skills and/or experience. They are encouraged to involve other members and the First Mates for input on design or decorative fixtures where applicable. Through that effort, members are involved in the process and decisions are made. If you want to contribute, attend the meetings and get involved.
- 8. Proposal quotations are requested from outside vendors or any and all members willing to provide free and/or paid for services to the Club on any project where feasible.
- 9. Proposal quotations are considered by the CDC. There is no requirement to accept the lowest bid as other factors may be considered in the selection so long as bids are under budget. If quotations are over budget the CDC may seek additional funding and scale down or postpone the project.
Selections are made and reviewed with the BOD, if necessary and the project is authorized to proceed. The CDC oversees all capital projects through to their conclusion and the effort has proven invaluable during the last four years.
Accomplishments of the CDC have been listed numerous times in the Foghorn and you can look around the Club to view those results. As a Director, Bob Hawkins developed this idea, planned the funding model, sold it to the Club, added it to the Bylaws and began the tasks. The process works, members are involved if they want to be, the projects get completed and our valuable property and Club grows in value. We enjoy safety, insurance compliance and facilities we can be proud of and enjoy.
Any questions or clarifications please let me know!
Nick Dvorak, CDC Chairman
CAPITAL DEVELOPMENT COMMITTEE
PROJECT UPDATE
OCTOBER 27, 2010
1. BAR REMODEL: Glen Buller is point person regarding this project, working with Larry Schrader. BUDGET $4000. ANOTHER $800 IS COMING FROM THE AL HOWE TOOL SALE, WHICH IS IN THE BANK AND $500 WAS APPROVED BY THE FIRST MATES AT THE OCTOBER MEETING. THE WORK WILL BE COMPLETED BY LARRY SCHRADER AND HE WILL COMPLETE THE PROJECT IN A THREE WEEK PERIOD. A SECOND BID FOR THE REMODEL WAS SUBMITTED BY ANOTHER CRAFTSMAN AND IT WAS NOT SELECTED. WE HAVE ENTERED INTO A LETTER OF AGREEMENT WITH LARRY SCHRADER TO BEGIN AND COMPLETE AS SOON AS POSSIBLE. GLEN BULLER IS WORKING WITH LARRY, THE FIRST MATES AND OTHERS FOR INPUT TO THE COLORS, WOOD AND ETC. THAT WILL BE USED.
2. BATH REMODEL: Nick Dvorak will be the point person for this project, working with “Tahoe” Rick Wood.
WE WERE ABLE TO OBTAIN QUOTES FOR PORTABLE SHOWER/RESTROOM BUILDINGS AND REPORTED TO THE BOD. PRICES RANGED FROM A LOW OF $12000 TO $18000 FOR USED UNITS, TO $23000 FOR NEW UNITS AND WE WOULD NEED TWO. WE HAVE A BID TO BUILD A COMPLETE NEW BUILDING OURSELVES FOR $26400 SO THE PORTABLE IDEA HAS BEEN REJECTED. WE WILL PROCEED WITH THE REMODEL IDEA AND USE RICK TAHOE WOOD FOR THE CONSTRUCTION. TIMEFRAME TO BE DETERMINED. COST APPROXIMATELY $13000. A FORMAL BID AND MATERIALS LIST WILL BE SUBMITTED BY TAHOE WOOD PRIOR TO ANY WORK BEING DONE AND THE FIRST MATES WILL DETERMINE COLORS, VANITIES AND OTHER APPOINTMENTS TO BE USED IN THE BATHROOM.
3. DRYWALL/WINDOW STORAGE ROOM: Dean Gurke will work with Larry Schrader to complete this project. Present storage room in main building will be drywalled, taped, textured and paint and two windows installed. Budget is $1000 to $1500
THIS PROJECT IS PROGRESSING WITH DEAN AND LARRY.
4. SHOP FLOORING: Dean Gurke will perform this work as both a contract job and workparty. New concrete floor installed in shop and lockers reconfigured to have one on each end. One will be used to store speciality tools we received from Al Howe. Budget: $2500
THIS PROJECT IS PROGRESSING WITH DEAN.
5. EXHAUST FAN: Ted Hawkins will proceed, using Paul Jaqua for labor to remove and replace large exhaust fan on roof. Nick is getting another bid for the purchase of the fan. Budget: $2000
FAN WAS PURCHASED, DELIVERED AND PUT ON THE ROOF ON SEPTEMBER 10, AND PAUL JAQUA WAS TO INSTALL FOR $200. AS OF THIS WRITING, THE CDC WAS TOLD IT WOULD BE INSTALLED BEFORE THE END OF OCTOBER.
6. SOUTH DOCK RAMP:
PAUL LAGIER OBTAINED A QUOTE OF $2400 TO PURCHASE A NEW ALUM. RAMP. THIS BUDGET AMOUNT HAS BEEN INCREASED TO ACCOMODATE THAT NEW UNIT. AUTHORIZATION HAS BEEN GIVEN TO PAUL TO PURCHASE. DEAN GURKE WILL COMPLETE THIS PROJECT AS PART OF A WORK PARTY. AREA WHERE RAMP ATTACHES TO THE LAND WILL ALSO BE REBUILT. BUDGET $2900.
7. LANDSCAPING AND IRRIGATION: Ted Hawkins will supervise this effort to include a wooden barrier to enclose the dumpsters. The project was given $500 from the First Mates. Budget: $1000
THE PROJECT IS PROGRESSING WITH TED HAWKINS.
If you have any questions, please contact the CDC Chairman at 559-453-2460 or 559-351-1091
Nick Dvorak, CDC Chairman
